Showing posts with label peer review. Show all posts
Showing posts with label peer review. Show all posts

Wednesday, February 1, 2012

library day in the life 8.3

What can I say about today? I guess I could sum it up as a day of questions, ideas, people, technology, and materials. Hmm...that kind of sums up librarianship, doesn't it?

Reference desk. After the usual check of emails, I was on the reference desk from 9-11am. I like to be on the desk in the morning because that's when I'm most alert and energetic. But early mornings are actually quiet on the desk. Not that the reading room is empty. It can actually get quite full. But it's mostly undergrads studying.

at the reference desk

While I was there, a faculty member came in to ask a question (which I don't remember anymore), then he asked if the library does training for iAnnotate. He said that he and he his colleagues were interested in getting training on it. I had never heard of it and didn't know if anyone in the library knows, so I took down his info. Once he was gone, I looked up what it was --an app for making annotations on PDFs, and that certainly has research applications. I emailed my departmental listserv and a couple of other librarians if they knew about this app.

While I waited for the response, I posted this on Facebook:
Should there be a specific librarian in a library whose job it is to keep up to date with apps & other programs that have research applications? If so, who?
I'm mostly a subject bibliographer, and I can be caught up in my own little world. It's not that I'm not interested in technology, but that I don't have the time to play around with it. That's why I posted that status. I know there's people who do stuff like that, but I wanted to see just what my friends have to say about it. The consensus was that emerging technologies or user experience librarians do this kind of work. I've seen these titles before, but I guess I never actually thought about what they do! Consequently, I didn't even think of my friend, Evivva Weinraub Lajoie, Director of Emerging Technologies and Services at Oregon State University Libraries -- that's basically what she does! [head slap] She even has a whole department who works on these things with her. Now that the lightbulb is on, I am now wishing that I could do a field internship with Viva.

Peer review. When on the desk, I usually bring things to do. Today, I brought redacted copies of my reference letters for peer review. (You can actually see them in the above picture.) I have to read them before my packet can be turned in, and today is the deadline. Later, in the afternoon, I was getting antsy because I didn't want to have my packet turned in late, and I still have to see the whole packet and sign off that I've seen the documents. By the end of the day, I knew it wasn't going to be turned in on time. I hope I don't get dinged for that.

Orders. I also brought lists of titles for collection development. I am a bit behind on this and have to really get cracking. I also did some of this later in the afternoon.

Research proposal. After my shift, I hand-delivered the signed hard copy of the research proposal I was working on. I still wonder if I'm a bit crazy to want to do it, as I already have too much to do, but I know it will help me in my job. So, do I will, if I get funded. For now, though, I can forget about it until April or May, when the decisions are made.

Colleagues. Normally, I'm cooped up in my office, barely coming up for air. Today, I actually talked to quite a few people. As Martha says, it's a good thing.

Networking/Outreach. I have a colleague, Eloisa Borah, who regularly organizes get-togethers with students of Filipino heritage from UCLA's library school. She usually invites me to these. Today, we had one, but it wasn't just for library students. There was one PhD student in the information school, but there was also a grad student from the World Arts and Culture Department and the Pharmacology Department. A Filipina staffer from the Asian American Studies Center was also there. It was a good event. I not only got to meet the grad students, but we came up with some ideas of how we can work together. I better follow up with them. I also came away with a couple of research ideas. Unfortunately, I already have a lot of research ideas and can't really get to anything new for at least 2 years. Still good to keep in mind though. And who knows? When the applying-for-grants bug hits me, I just might go for them anyway.

Data visualization. At the end of the day, there was a little bit of excitement, in that I had to decide really quickly whether I wanted to go for an opportunity or not. A couple of weeks ago, I had asked our Librarian for Digital Research and Scholarship if she knew data visualization because I'm interested in getting training in it. She sent me some links but, because I'm so busy, I'm really less likely to do things on my own as I am when there are scheduled classes. Long story short, Edward Tufte is having a couple of one-day courses in LA next week. I'm not entirely sure how helpful it'll be, and I'm not entirely comfortable with the implication that I will then become a resource on this, but I would really like to learn this stuff. But, if work is willing to pay for it, why not, right?

Letters. I didn't have to go to the trainer today (thank goodness, as I'm too tired). Instead, I got to start the A Month of Letters challenge, in which we're supposed to mail at least one item--letter, postcard, cookies, a leaf--each day that the post runs in the month of February. We also have to write back to everyone who writes to us. That's a total of at least 24 items to mail.

I'd been meaning to write to people for a long time, so this certainly force me to do it. I'm actually really excited about this challenge. I happily gathered all my stationery that's been languishing forever in my drawers. I searched for the calligraphy set that I acquired during one of my trips last year, but I couldn't find it. I did find the wax and seal that I bought at the Gutenberg Museum in Mainz, Germany.

stationery galore

I only got to write two letters because 1) I was trying to figure out who to write to first, 2) I then had to pick the appropriate stationery, and 3) I wrote somewhat lengthy notes. My shoulder, which had been bothering me, complained, so I had to stop.

sealed and ready to go
I'd say it was a good day...

Monday, January 30, 2012

library day in the life 8.1

Or, I Don't Like Mondays

Today was a long day. This is because today really started over the weekend. And, I am exhausted.

Time Management

This year, one of my goals is to be more organized and to be more efficient with my time. Though I think the main problem is that I just have too much to do, I feel that maybe I could manage my time better. So, I finally bought a smart phone, which I hope will help me in this endeavor. This weekend, I started using the Errands app to put in my to-do list and put due dates and reminders. Well, my weekend was packed! I had a few things I had to do for work, plus household and personal tasks. By Saturday, I was already behind. By Sunday, I had a bunch of unaccomplished tasks, which I had to move to future deadlines. I wasn't slacking this weekend, though I did take an afternoon nap on Saturday and walked both days. The rest of the time, though, I was busy. So, not only did I not get to relax or get enough sleep over the weekend, but I was already tired before the work week even started.

my schedule for the week

As part of this organization goal, I started a time management experiment, where I scheduled everything from the time I wake up to the time I sleep. For accountability and support, I turned in my schedule for the week to my partner in crime on Sunday afternoon. I was afraid that I really wasn't giving myself enough time to do the tasks but, at the same time, I had a lot of things that needed to get done. So, I thought I'd limit the timing, hoping that being more focused on specific tasks would help them get done faster. Turns out things just really take a while to finish.

Things Go Awry (or Aray (Ouch) in Tagalog or Cebuano))

I was off to a good start. I didn't press the snooze button once and wasn't rushing to leave the house. But it went downhill from there. Traffic was somewhat bad for a Monday morning, so we got to campus a tad late. When I got to my office, my computer was locked out. I wasn't sure if IT people were working on it, so I didn't want to reboot it. Some more minutes wasted. Mid-morning, the alarm went off, so we had to evacuate. More time taken off my tight schedule. Fortunately, there were no other surprises.

fire alarm evacuation -- there were a lot of people in the library!

It Just Takes Time

I basically only worked on two things today: my peer review and a research proposal. I have been working on these for a while, but I wasn't quite done.

Peer review: At UCLA, librarians are not quite faculty, not quite staff. We have our own version of tenure and the peer review process. We have to go through peer review every 2-3 years. It is a time-consuming process that includes gathering/creating the following materials:
  • statement of responsibilities: sort of a job description, in essay form. If your responsibilities changed during the review period, you'll need more than one.
  • data summary: list of everything you've done for the review period--work-related and for professional development
  • statement of professional achievements (an essay highlighting your accomplishments), putting together statements of responsibilities (more than one, if your responsibilities changed during the review period
  • annual work plans
  • goals table for the next review period
  • list of referees: needed if you're going for career status (our version of tenure), promotion (to the next rank), or acceleration (going up 2 or more steps within your rank)
  • supplemental materials (optional): includes publications, brochures, and anything else that you think would help make your case
These materials go to your review initiator (RI), or supervisor, for feedback. The RI has to write a recommendation and an essay to support that recommendation. The unit head, department head, and supervisory associate university librarian (AUL) also have to write their recommendations and assessment. My unit head is the same as my department head so I only need 3 recommendations / assessment.

This is my 2nd time doing this, and it sure isn't any easier. I thought the first time took forever -- I was pretty much working on it for 2 months. But, at that time, I had no supervisor or unit head; my AUL filled all those roles, so we had some leeway time-wise. This time, I started talking with my supervisor in late summer. I began working on my materials in November, knowing that I'll need to turn them in earlier since there are a couple more people involved in the process. I spent a good chunk of my Thanksgiving weekend working on my materials. I was looking forward to being done by early December. When we weren't, I looked forward to being done before the holidays. Still not the case. So, due to circumstances that were not in my control, I was still working on it today, 2 days before the final deadline! And I was working on it over the weekend, too. But now, I've done my part, and it's out of my hands. My consolation is that this tedious process will soon be over. Then, I can forget about it. For a while anyway.

my peer review materials

Research proposal: UCLA is part of the University of California (UC) system, and the UC librarians have an association called the Librarians Association of the UC (LAUC). (Each campus also has a chapter.) LAUC offers its members the opportunity to get funding for research projects related to librarianship or their subject specialties. Last year, I applied for a mini-grant (only up to $500) from LAUC-LA, the UCLA chapter, to begin exploring a potential comparative collections analysis project. Now, I'm applying for a full LAUC research grant. I've been working on the proposal for weeks and turned it in a couple of weeks ago to our local committee. Late last week, the committee came back with suggested changes and today was the deadline for the revised proposal. I was supposed to work on this yesterday, but I just didn't get to it. I did turn the revised documents today but, just before I had to leave for the day, it was suggested that I modify my timeline. So, I had to do it tonight, during the time that was allotted to write my LibDay post. But, again, it's over. Well, almost. I still have to get signatures. And the local committee will review it once more before sending the packet on to the statewide committee. Wish me luck!

There's Always More To Do

Because these two projects took up so much of my time (even with a working lunch), I did not get to do the tasks scheduled for this afternoon. So, tonight, I had to find new days/times in which to do them. I tell ya, I don't think it's me.

This Really Is a Small World

An unexpected thing that happened today--a pleasant unexpected thing, that is--is that I ran into Jim Deutsch, my former colleague at the Smithsonian Folklife Festival (SFF). Jim is a curator for SFF, a lecturer at George Washington University, and, like me, has a background in folklore and librarianship. When we had to evacuate due to the fire alarm, I saw Jim standing among the crowds, and I was so shocked to see him there. Turns out he's here to do two days of research (today and tomorrow) at UCLA before he heads back to DC. If he hadn't been for the alarm, we wouldn't have run into each other. Isn't that crazy?

TTFN

The day is finally over. Though I was supposed to go to bed an hour ago, I was at least able to finish this post before midnight. Yay, me! Here's to an easier tomorrow...